If you are an entrepreneur, you should be aware of the fact that time is money. Quite a few people believe that saying to be overused by self-improvement handbooks. In spite of that, it is one of the universally acknowledged truths of the business world.
Unfortunately, twenty-four hours might not be enough for you to get everything taken care of. Luckily, you can do something about it! To rise to the top, a company has to work like a well-oiled machine. In order to achieve that goal, the management has to look for ways to improve the efficiency of completing daily operations, such as reducing the number of boring and repetitive tasks that impede the productivity of workers.
Do you want to know what to do about it? If so, keep reading! Below, you will find a guide that will help you lower the amount of time you have to waste on manual repetitive tasks! It will touch upon what manual repetitive tasks are and why you should care, as well as the tools that you can use to do something about such tasks, including Weave and Teamwork.
What Are Repetitive Manual Tasks?
Repetitive manual tasks are easy and simple tasks that do not necessarily have to be completed by a human. Examples of repetitive manual tasks include copying data from various programs and devices, entering data into spreadsheets, filing documents, compiling reports, managing invoices, and making copies of documents.
In spite of the fact that manual repetitive tasks are simple in nature, it is not uncommon for employees to waste around forty percent of time spent working on such tasks. Because of that, it is safe to say that manual repetitive tasks are a serious impediment to the productivity of average employees. Instead of tackling demanding challenges and brainstorming innovative ideas, employees are forced to deal with boring activities that bring close to no long-term value to the company.
In order to assess the scale of the problem in your business, you should check how much time each employee spends on repetitive manual tasks. If you are like the majority of employers in the United States, you are likely to find out that the average time an employee of yours spends on basic tasks each day can amount to close to three hours. If a worker works eight-hour workdays, it means that that worker wastes around sixty hours of work per month!
Why Should You Care?
A repetitive manual task is an unpleasant thing to deal with. It is boring and uninteresting. On top of that, it takes up time that could be spent productively. However, the problem goes beyond the fact that such a task is a waste of time. In addition to that, it is a waste of money, as an employee has to be paid for completing a task that could be automated. Moreover, the repetitive nature of such a task makes it likely for the employee to feel unmotivated and bored, lose focus, and make an error.
What Should You Do?
You may be asking yourself whether it is possible to completely eliminate manual repetitive tasks. The answer to that question is yes. You just need to be ready to take a step towards a digital transformation of your business.
The digital transformation process may appear insurmountable at first glance, but it does not have to be. A small, yet effective step that can be made within a day is implementing an automated email system. With it, the repetitive task of writing, reading, and replying to a large number of emails can be done automatically and the employees will have more time for other, more important activities that will bring value to the company.
Another possible solution is the RPA system. RPA, which stands for Robotic Process Automation, is a software solution that automates the activity of a computer user by using pre-programmed sets of instructions. In plain English, it allows a company to replace the human operators with software robots that perform their duties better, faster, and more efficiently.
Similarly, software such as Weave can be used to eliminate repetitive manual tasks related to customer experience management. If you work in a large team and with a large number of clients, you could use Teamwork to make it easier for employees to communicate with each other and with each client, as well as track time spent on tasks related to that client.
To sum up, as a business owner who wants to be successful, you should stop wasting time and resources on tedious tasks. The best way to do that is to start using tools that can make completing such tasks easy and quick, such as Weave and Teamwork. So, what are you waiting for? Get started today!