5 Chat Apps to Use in the Office to Keep Your Team in Sync

business clock icon
Created January 17th, 2019

Gone are the days when an e-mail was used as the primary mode of communication in the office and among the team members. The drastic boom in technology has changed the way we communicate, collaborate and work on a daily basis.

Today, we have a sea of mobile and web apps that can make our work easier by streamlining our work processes and helping us in better management of our tasks.

Let us see the most famous chat apps that can help us in collaborating and managing our projects:

Slack

Just like Flickr, Slack is an amazing communication app that is used by well-known companies like Airbnb, FOX, and IBM. This app is embedded with great features of organizing and managing tasks within the team. We can also make use of casual chat rooms.

slack chat app

Features:

Slack comes with a bundle of features. It works on the basis of channels. There are channels for everything like separate channels for teams, projects, and topics. In this way, the work gets organized and people get more information.

It also has a search option. When the messages get clutter, we can easily use the search option for finding our desired message. The Slack bot is another great feature.

The Slack Bot is amazingly designed to answer some common questions. We can also program it for giving us reminders automatically. Slack integrates with the services we use and gives all information inflow. In this way, everyone in the team gets notified about the information.

 

Slack’s integration with other apps:

Slack integrates itself with Google Drive. It also has integration with an amazing project organizing tool named Trello. Apart from it, it also supports GIF Keyboards for fun and entertainment.

What will you get in a free version?

In a free version of Slack, you will get the feature of history up to 10,000 messages, integration of 10 apps, one-on-one calls, and storage up to 5 GB.

You can also go for a paid version in which there are more features. Their standard and plus plans come with unlimited integration of apps, unlimited messages, great support service, group calls, and additional storage space.

 

Facebook’s Workplace

Now, Facebook is not just limited to fun and entertainment. You can use it in your business too. Facebook’s Workplace is used by many small and big scale businesses for managing their projects.

facebook workplace chat app

It is yet another great app and thanks to its amazing feature that turn our firm into a little community. It transfers all the photos, chats videos and posts to that community.

Features:

We can enjoy a number of features in the free version. However, the paid version is embedded with a lot more features like tools for monitoring, organizational charts, bot APIs and so on. There is one greater feature called P2P video streaming called Enterprise Live but you have to pay the US $8.00 for these additional features.

The workplace gives us the option of marking important things so that the entire team can know about it. Apart from it, it comes with a poll option. We can run a poll and take suggestions from the team within minutes. It also has an auto-translate option which gives us the benefit of communicating in any language of our choice.

The workplace is also best for the beginners in the team as it has an option of training groups. These groups have training tools for the guidance of the beginners.

Integration of tools:

It is surprising to know that Workplace can translate up to 46 languages with its auto-translate feature. Besides this, it is integrated with Trello, Google Drive and Dropbox.

The workplace is used by:

There are a total of 30,000 companies that use the Workplace. Among them, well-known companies are Starbucks, Air Asia, and Walmart. For people who have used Facebook before, this is the simplest and time-saving app.

 

Voxer

Voxer is a specially designed app for the industries in which the staff is usually on the go. Thus, sending written texts is not convenient for them. They prefer sending voice messages. For instance, the staff of the logistics and hospitality industry finds it easier to send voice messages.

Voxer enables us to connect with our colleagues, friends, and family anywhere. It is considered as an ideal and convenient tool for instant communication. Voxer comes with high security and gives us the feature of deleting old messages at any time.

We can also use Voxer from our desk and connect with our friends. Voxer provides the feature of sending voice messages of up to 500 people at a single time. It has unlimited storage of messages and comes with headset integration.

Without paying any extra charges, we can connect to any data network in the world and get in touch with our friends.

Instant listening to messages:

With Voxer, we do not have to wait for the sender to finish his recording. It enables us to listen to the messages while the sender is still recording it.

However, we can still share our photos, videos, and texts through it. One more amazing feature is the voice to text transcription of Voxer.

Integration:

Voxer comes with an integration of Dropbox.

Free trial:

They give you a free trial of 14 days but there is no free version of Voxer. You have to pay US$8.33 on monthly basis for using these amazing voice messaging features of Voxer.

Voxer has some well-known clients like Marriot and Westin.

The virtual whiteboard of Cisco Webex Teams

We know that a picture is worth more than a word.

Cisco Webex Team has designed this virtual whiteboard on this concept. They think that the display of ideas is better than anything. They provide a virtual whiteboard on which we can actually display our ideas, thoughts, and concepts.

Besides this, it is also embedded with the traditional feature of a video call, voice and text messages. We can instantly share our files and screens with other members of the team. Cisco is a great tool for speeding up our projects and build better business relations.

Free version:

Even the free version of Cisco provides great features like video calling of forty minutes to fifty people at a time. Apart from it, it comes with a cloud storage of 1 GB.

Paid program:

The paid plan is divided into three plans which are Starter, Plus, and Business. With Starter being the basic and Business being the most advanced plan, it provides additional features of storage, integration, branding, customer support service, and analytics.

The Microsoft team

Office 365 integration needs no introduction. For those, already using this integration, need no big change is coming to Microsoft Teams.

Microsoft team offers a number of features like a shared workplace. Through this shared workplace, different members of the team can use the same Microsoft applications like MS Excel, PowerPoint, MS Word and so on. Apart from it, it also enables you to collaborate with your team and chat with them at any time you want. It also comes with Skype video calling and we can also use the Skype emoji along with custom memes.

It is included in the most advanced business premium plan of office 365. However, it is also available in standalone form. The free version provides the following features:

  • Amazing integration of 140 services and apps
  • 300 users at a time
  • No limit on messages
  • 2 GB space per user and shared space of 10 GB for storage

Takeaways

We cannot forget those days when we need to type an entire e-mail to our team even for small tasks like converting the pdf to doc file, arranging tasks as per deadlines, conducting meetings and so on. We have hundreds of more apps that are free to use and come with amazing features. These apps have completely changed the way we work. With the correct use of these collaborative apps, we can definitely bring a great boom in our productivity.

To meet our unique business needs, we need to search for the right app and make the most of it. Even if it is a paid app and comes with the desired features, it’s worth investing in it. Many top-notch brands of the world are using these well-known apps and have experienced a drastic change in their business.

About the Author:

Arslan Hassan is an electrical engineer with a passion for writing, designing and anything tech-related. His educational background in the technical field has given him the edge to write on many topics. He occasionally writes blog articles for Classic PDF Editor.

0 Comments

Submit a Comment

Your email address will not be published. Required fields are marked *

Is Your Business Being Found Online?

Laptop Metrics Colorado

Free Digital Marketing Report ($150 Value)

marketing module lineWant to know how your business stacks up against the competition?

Read more articles about communication.

Writing an Argumentative Essay – Helpful Tips

Writing an Argumentative Essay - Helpful Tips Created October 19, 2020 The ability to write a well-structured and logically coherent essay is useful for everyone. Well-founded ones comprise arguments that support the main idea and convince the readers of its...

Digitally Transforming Your Business Communications to Support Marketing and Growth

Digitally Transforming Your Business Communications to Support Marketing and Growth Created September 29, 2020 Digital transformation is reshaping the way we do business in many different ways. From the way we generate leads and approach the art and science of sales,...

Email Marketing: What Features Are Important When Selecting a Mailing List Provider?

Email Marketing: What Features Are Important When Selecting a Mailing List Provider? Created February 29th, 2020  As a business, marketing affordably is very important because customer acquisition costs can be crippling. Equally, keeping in touch with subscribers and...

5 Chat Apps to Use in the Office So You Can Keep Your Team in Sync

5 Chat Apps to Use in the Office to Keep Your Team in Sync Created January 17th, 2019 Gone are the days when an e-mail was used as the primary mode of communication in the office and among the team members. The drastic boom in technology has changed the way we...

Why Today is the Best Time to Start Using a Virtual Assistant

Why Today is the Best Time to Start Using a Virtual Assistant? Created November 30th, 2019 Independent entrepreneurs, freelancers, and stay-at-home professionals might feel as if they can handle all of their business-related activities without any assistance along the...

5 Reasons you need to be using Google Hangouts

5 Reasons you need to be using Google Hangouts Created November 17th, 2019 Webinars and web-chats have been around for a long time, but many people are still uncomfortable with the use of videos for business or personal purposes. Nevertheless, in today’s digital age,...

Wifi Internet for the Traveling Entrepreneur

WiFi Internet while Traveling Abroad for Business: The Ultimate Guide by Tyler Rice Created Dec. 31st, 2018 The first time I searched on the internet for reliable Wi-Fi while traveling, I spent over 20 hours researching and trying to find the best solution. It was a...

12 Things an Entrepreneur needs to start a Business

12 Things an Entrepreneur needs to Start a Business by Tyler Rice Created Oct. 23rd, 2018 When someone is interested in going off on their own and starting a business, there are so many questions to be asked and factors to be considered. It can be overwhelming… We get...

Read more articles about marketing.

A Guide to Success: How Email and Content Marketing Work Together

A Guide to Success: How Email and Content Marketing Work Together

A Guide to Success: How Email and Content Marketing Work Together Created November 26, 2020 Building customer trust seems like an elusive concept, but that is why content marketing has come to life in the first place. Everything you create, publish, and share across...

Video Marketing With Vidnami: How Does It Work?

Video Marketing With Vidnami: How Does It Work?

Video Marketing With Vidnami: How Does It Work? Created November 25, 2020 There's no doubt about it that video has become one of the most popular ways to market and grow your online business. If you've ever logged into YouTube to notice videos with hundreds of...

Why You Should Learn How to Send a Mail Merge in Gmail

Why You Should Learn How to Send a Mail Merge in Gmail

Why You Should Learn How to Send a Mail Merge in Gmail Created November 15, 2020 Mail Merge Lets You Incorporate Data From Microsoft Excel to Create a Batch of Documents for Individual Recipients Does your company send large batches of emails to subscribers and...

How to Build Effective Real Estate Landing Pages

How to Build Effective Real Estate Landing Pages

How to Build Effective Real Estate Landing Pages Created November 13, 2020 As a real estate professional, whether you're trying to find buyers for a property or looking for homeowners who want to sell their houses, whatever helps reach your target audience better is a...

Digital Marketing in the Cryptocurrency World

Digital Marketing in the Cryptocurrency World

Digital Marketing in the Cryptocurrency World Created November 8, 2020 As popular as bitcoin might be today, it didn’t simply sprout into existence to be discovered and appreciated by the masses overnight. On the contrary, building up its reputation, establishing this...

Writing a Company Blog Can Bring You All… or Nothing

Writing a Company Blog Can Bring You All… or Nothing

Writing a Company Blog Can Bring You All... or Nothing Created November 5, 2020 How many times have you visited the blog section within the website of a company that operates in a niche that interests you, either personally or for business reasons, and the page was...

4 Efficient Ways To Get Backlinks For SEO

4 Efficient Ways To Get Backlinks For SEO

4 Efficient Ways To Get Backlinks For SEO Created October 23, 2020 Backlinks are the signals that vouch for your site's content. These links send signs to search engines that your website is worth checking, thereby supporting search engine optimization (SEO) efforts...

Best Email Nurturing Approaches to Develop Customer Loyalty

Best Email Nurturing Approaches to Develop Customer Loyalty

Best Email Nurturing Approaches to Develop Customer Loyalty Created September 29, 2020 For great customer service experience, 86 percent of buyers will spend more. To some corporations, this figure may or may not make much of a difference but for others, it is a huge...

5 Critical Tips for Building a Successful Online Business

5 Critical Tips for Building a Successful Online Business

5 Critical Tips for Building a Successful Online Business Created September 24, 2020 We all hear success stories from ordinary people who were once just like us but had an amazing idea and the guts to leave everything behind in favor of pursuing their dream. And now...

Consumer Decision Making Process [Full Length Guide]

Consumer Decision Making Process [Full Length Guide]

Consumer Decision Making Process [5 Step Full-Length Guide] Created September 24, 2020 If you were to flip through a business textbook and search for the consumer decision making process, you would come across something that looks similar-and almost identical to the...

Why Video Content Is Essential for Digital Marketing

Why Video Content Is Essential for Digital Marketing

Why Video Content Is Essential for Digital Marketing Created September 16, 2020 Businesses that want to stand out in today’s world have to have a very strong digital footprint. The number of businesses that target the same customers as you do is increasing by the day...

Tips for a Successful Rebrand in Business

Tips for a Successful Rebrand in Business

Tips for a Successful Rebrand in Business Created September 16, 2020 When the time comes to rebrand your business, there are a lot of things that need to be taken into consideration. First, you must make sure that rebranding is the best route to take as it can be...

Share This